Job Description

The Role:
We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Nicosia. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.

The main responsibilities of the position include:

• Greet  visitors, clients, and staff in a friendly and professional manner
• Manage incoming calls, emails, and correspondence
• Schedule and coordinate meetings, appointments, and conference room bookings
• Handle courier and mail services (incoming and outgoing)
• Maintain and organize digital and physical files, documents, and office records
• Prepare reports, presentations, and documentation as required
• Coordinate facility maintenance and IT support requests
• Assist with travel arrangements, expense reporting and calendar management
• Order and manage office supplies and equipment inventory
• Ensure the office space is clean, safe, and well-maintained
• Liaise with building management, service providers, and vendors
• Monitor office budgets and assist with invoicing or petty cash handling

Main requirements:

• University degree in Office Administration or any other related field
• At least 2 years of experience in a similar role
• Excellent working knowledge of Microsoft Office tools
• Outstanding communication and interpersonal skills
• Responsible and professional in respect to appearance, behaviour and conduct
• Organised, methodological with a high attention to detail
• Ability to maintain confidentiality in all situations

Benefit from:

• Attractive remuneration package plus performance related reward
• Private health insurance
• Corporate pension fund
• Intellectually stimulating work environment
• Continuous personal development and international training opportunities

The Hiring Experience: What Awaits You

• Let’s Connect – Intro Chat with Talent Acquisition
• Deep Dive – First Interview with Your Future Team
• Test your edge – Aptitude Assessment
• Final Connection – Final Interview

Please visit HERE to submit your online application for this position.

All applications will be treated with strict confidentiality!

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at careers@xm.com.

Job Categories

About Company

XM

XM is a leading international FinTech company, committed to shaping the future of online trading through innovative solutions. Established in 2009, XM has grown exponentially with a global team of over 1400 employees around the world. Headquartered in Cyprus, XM also operates from offices in Greece, UK, UAE, USA, South Africa, and Uruguay. Guided by its core values, Big. Fair. Human., XM consistently ranks as a top-rated workplace, having received Platinum accreditation from Investors In People, alongside consistent recognition as one of the top Best Workplaces™. 

If you're a motivated and passionate professional eager to contribute and grow, we welcome you to explore our current job openings and apply to be part of a team where your potential can truly shine. www.xm.com/careers