Job Description

Position Summary

We are seeking a highly organised, discreet, and proactive Personal Assistant to the Director to provide high-level administrative and coordination support within our accounting, audit, tax, and advisory services firm.

The position is ideal for a person who can help protect the Director’s time, ensure that client requests are not missed, and improve communication between management, staff, clients, and external associates.

Main Duties

·         Manage the Director’s calendar, meetings, appointments, reminders, and daily schedule.

·         Monitor and organise the Director’s emails according to agreed procedures, categories, and           priorities.

·         Prepare draft email replies, letters, proposals, reports, presentations, and other documents for review.

·         Take notes from client calls, internal meetings, and management instructions, and convert them into clear action points.

·         Log client requests, new enquiries, and management instructions in the firm’s task management system.

·         Follow up with managers, staff, clients, and external associates on pending actions and deadlines.

·         Coordinate communication between the Director, managers, staff, clients, and external parties.

·         Assist with client relationship management, including proposal follow-ups, meeting arrangements, and pending client requests.

·         Maintain a new client and lead follow-up list, ensuring that potential engagements are followed up on time.

·         Prepare agendas, minutes, action lists, and follow-up reminders for management meetings.

·         Support newsletter updates, website publications, social media coordination, and client communication material under management guidance.

·         Coordinate training administration, seminar searches, training records, and ANAD/subsidy applications where applicable.

·         Assist with HR administration, including recruitment coordination, onboarding, employee records, employee manuals, and internal communication.

·         Assist the Director with internal projects, business development initiatives, AI/automation projects, and office improvement procedures.

·         Maintain strict confidentiality of client, employee, management, and firm information.

Qualifications Required

The ideal candidate should have:

• Diploma or degree in Secretarial Studies, Office Administration, Business Administration, PA Studies, Management, or another relevant field.
• Proven experience as a Personal Assistant, Executive Assistant, Senior Administrator, or similar role.
• Excellent command of the Greek and English languages, both written and verbal.
• Excellent knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong email drafting, writing, and communication skills.
• Excellent organisational and time-management skills.
• Ability to prioritise tasks and work under pressure.
• Strong attention to detail and problem-solving ability.
• Positive attitude, flexibility, maturity, and proactive approach.
• Familiarity with the accounting, audit, tax, legal, corporate, or professional services industry will be considered an advantage.

Benefits

• Attractive Remuneration Package including 13th salary
• Provident Fund
• 3 paid sick leave days per year
• Frequent Team Activities
• Hybrid work is offered
• New offices
• Friday Early Afternoons off
• Pleasant Working Environment

Compensation

The remuneration package will be tailored to match the successful candidate’s skills and expertise.

Starting Date

We are looking for a candidate who can join us as soon as possible.

How to Apply

Applications:

Please send your CV at hr@epaminondou.com or through the website  

https://www.epaminondou.com/careers/ with reference " Application for Personal Assistant to the Director".

Working hours: 08:00-17:00 daily and 08:00-14:00 on Fridays

Soft Skills

Technical Skills

Job Categories

About Company

Epaminondou & Co Audit Services Limited