Job Description

Duties and Responsibilities

• Manage the Rector’s calendar, schedule meetings, and coordinate appointments.
• Provide high-level administrative and office management services to the Rector.
• Handle the Rector’s correspondence, prioritising and responding as appropriate.
• Prepare letters, documents, reports and presentations using software packages.
• Organise and service meetings, including preparing agendas, taking minutes and ensuring follow-up on action items.
• Maintain effective electronic filing systems and ensure confidentiality of sensitive information.
• Liaise professionally with internal departments, external partners, and stakeholders on behalf of the Rector.
• Collaborate closely with the Rector’s Executive Assistant and other University staff to support the smooth operation of the Rector’s Office.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organisational and time-management skills, with the ability to prioritise under pressure.
• Strong written and verbal communication skills in English and Greek.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online tools.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and as part of a team.
• Positive and outgoing personality, with strong sense of duty, responsibility and reliability.

Gross Annual Salary: €17,000 – €23,000 based on experience and qualifications.

Our package:

• 25 days of Annual Leave
• 13th Salary
• Provident Fund Scheme
• Maternity/ Paternity Scheme
• Discounted tuition fees opportunities for educational development for all staff member and their family members/ Scholarships
• Free Access to the University Sport Facilities
• Professional and Personal Development Opportunities

Job Description can be obtained from here.

To apply for this position, please complete the online application form available here.

The closing date for applications is on Thursday, 6th August 2026.

For informal enquiries, please contact the HR Department either via email at hr@uclancyprus.ac.cy or call on 24 694000.

Join a university that’s proud to be recognised as a Great Place to Work®.

UCLan Cyprus is an equal opportunities employer

How to Apply

To apply for this position, please complete the online application form available here.

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About Company

UCLan Cyprus Ltd

Employer Statement

UCLan Cyprus is a reputable higher education institution committed to delivering UK-standard education within Cyprus.

As an employer, it provides a professional academic environment that promotes innovation, research, and continuous development for both staff and students.

UCLan Cyprus has been certified as a Great Place to Work® and has been officially recognised as one of the Best Small and Medium Workplaces in Europe™. In addition, it is ranked among the Top 5 Best Small & Medium Workplaces in Cyprus 2025 and has been named among the Best Workplaces for Women 2026. These achievements reinforce its reputation as a premier, people-first employer.

Working at UCLan Cyprus involves contributing to a diverse and multicultural community, supporting high-quality teaching, and engaging in academic and administrative excellence aligned with international standards. The University values teamwork, integrity, and professional growth, offering meaningful opportunities for employees to develop and advance their careers within the higher education sector.