Job Description

Key Responsibilities:

• Obtain quotations from approved suppliers for third-party goods and services in accordance with operational requirements and company procedures.

• Prepare and submit quotations, cost information, and supporting documentation to clients for review and approval.

• Liaise with clients regarding quotation requests, clarifications, approvals, and procurement-related enquiries.

• Upon receipt of client approval, coordinate the procurement, delivery, shipment, or service provision of approved third-party goods and services.

• Monitor supplier deliveries and service completion and communicate progress, delays, discrepancies, or issues to clients and relevant stakeholders.

• Prepare disbursements, service reports, delivery confirmations, invoices, and related procurement and logistics documentation.

• Coordinate inward and outward shipments of client-approved goods and services, ensuring delivery requirements, schedules, and operational needs are met.

• Liaise with suppliers, freight forwarders, customs agents, clients, vessels, and other third parties to arrange the collection, transportation, clearance, and delivery of shipments.

• Prepare, review, and distribute shipment documentation, including delivery instructions, shipping documents, customs documentation, and supporting records, as required.

• Monitor the progress of inward and outward shipments and provide timely updates, delivery confirmations, and status reports to clients and relevant stakeholders.

• Identify and escalate shipment delays, documentation discrepancies, customs issues, delivery failures, or other logistics-related concerns to the appropriate parties.

• Maintain accurate procurement, shipment, freight forwarding, and logistics records in accordance with company procedures and client requirements.

• Maintain records, databases, filing systems, and supporting documentation accurately and in accordance with company procedures.

• Maintain confidentiality of operational, commercial, supplier, customer, and client information.

• Undertake additional duties consistent with the level and scope of the role.

Requirements:

• Qualification in Business Administration, Logistics, Supply Chain Management, Maritime Studies, or a related field, or equivalent relevant experience in procurement support, logistics administration, freight forwarding support, shipping administration, or similar operational environments preferred.

• Working knowledge of procurement processes, freight forwarding activities, shipment documentation, and supplier coordination would be advantageous.

• Ability to manage multiple administrative and operational activities within a fast-paced and time-sensitive environment.

• Excellent time management.

• Proficient in English (written and spoken); proficiency in Greek will be considered an advantage.

• Clean criminal record.

Benefits:

• Final salary offered is dependant on qualifications and experience.

• Monday – Friday, 08.00 – 17.00 hrs.

• Provident Fund Scheme after 6 months.

• Group Private Medical Scheme.

• Scaling holiday leave after 3 years.

• Wellness benefit.

• Additional company benefits are available.

How to Apply

Interested applicants should send their CV in English to hr@edtoffshore.com by 3rd August 2026, quoting the job title in the subject line. 

All applications will be treated with the highest confidentiality and discretion.

Unsuccessful candidates will not be contacted.

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EDT Shipmanagement