Job Description

Y. Vasiliou & Co LLC (Vasiliou Law) is one of the fastest-growing law firms in Cyprus. Our expert lawyers serve a wide and expanding clientele, from private individuals and international clients to global organisations. Vasiliou Law is looking to recruit a Real Estate Administrator to support our Real Estate Department and its administrative procedures. The position is full-time, starting as soon as possible, at our office in Larnaca.

This is an excellent opportunity to join an enthusiastic and expanding team.

The successful candidate will support the firm’s lawyers in the day-to-day running of real estate matters. They will manage the administrative and procedural side of property transactions from start to finish, and keep files, deadlines and filings organised and on track. The company will offer training to the successful candidate.

Key Responsibilities

· Provide administrative support to the Real Estate Department on property acquisitions, sales, leases and development projects.

· Prepare, submit and follow up applications and filings with the Department of Lands and Surveys, including:

o deposit of contracts of sale (specific performance)

o transfers

o searches

o certificates of encumbrances

o mortgage releases

· Liaise with government authorities, such as the Tax Department, municipalities and planning authorities, to obtain certificates, clearances and other documents, including tax clearances and property tax and municipal/sewerage clearances.

· Communicate and coordinate with clients, banks, developers, estate agents, surveyors and other stakeholders on documentation and transaction timelines.

· Prepare and format standard documents, correspondence, forms and checklists under the supervision of the lawyers.

· Open, maintain and update client files, both physical and electronic, and keep an accurate record of matter status, deadlines and key dates.

· Assist with client onboarding, including KYC/AML documentation.

· Schedule meetings, appointments and visits to the Land Registry and government offices.

· Collaborate with colleagues and other departments so that client matters are handled efficiently.

Candidate Requirements

· Minimum of 1 years’ experience in an administrative role, preferably within a law firm, real estate developer, or real estate/conveyancing office.

· Working knowledge of Department of Lands and Surveys procedures and Cyprus property transaction processes is a strong advantage.

· Excellent command of Greek and English, both written and spoken.

· Strong organisational skills, attention to detail, and the ability to handle multiple files and deadlines at the same time.

· Good computer skills, including MS Office (Word, Excel, Outlook). Familiarity with government online portals is an advantage.

· Ability to work independently as well as part of a team.

· Strong communication and interpersonal skills, with a client-focused approach.

· High standards of integrity, confidentiality and professionalism.

· A valid driving licence is an advantage.

What We Offer

· A dynamic, professional and collaborative working environment.

· Exposure to a diverse portfolio of real estate and corporate matters.

· Opportunities for professional development and career progression.

· Friday afternoons off.

· Provident Fund.

· Casual Fridays.

How to Apply

Interested candidates should send their application with a detailed CV to info@vasiliou.law, using the subject line “Real Estate Administrator vacancy”. We will contact only shortlisted candidates. All applications will be treated in strict confidence.

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About Company

Y.Vasiliou & Co LLC