Job Description

Why Join Lighthouse Private School

Lighthouse Private School is more than a place of learning -it is a dynamic, forward-thinking educational community. Our commitment to progressive, child-centred education extends far beyond the classroom; it shapes every facet of how we operate, innovate, and grow.

Our administrative team is a strategic pillar of this vision. As a senior member of this department, you will not simply support the school’s daily rhythm - you will help advance it. Working closely with leadership, educators, families, and external partners, you will play a central role in shaping a high-trust, high-functioning, and future-ready administrative ecosystem.

We value individuals who bring initiative, analytical thinking, high digital fluency, and an instinct for continuous improvement. At Lighthouse, you won’t just follow processes - you will refine, optimise, and reimagine them. We empower team members to think critically, propose solutions, and lead projects that enhance operational excellence across the school.
 

If you are a perceptive, organised, and exceptionally capable professional eager to contribute meaningfully to a school in an exciting phase of expansion, this role offers a rare opportunity.

Role Overview

This is a senior, high-visibility administrative role with responsibility for optimising systems, enhancing operational workflows, and upholding exceptional standards of communication, compliance, and stakeholder care.
 

The Senior School Administrator will act as the primary administrative representative of the school, serving as a trusted point of contact for families, ensuring administrative continuity, improving efficiency across processes, and supporting strategic development within the department.
 

This role is best suited to a proactive, fast-learning, digitally strong individual who can work autonomously, exercise sound judgment, manage sensitive information with discretion, and represent the school professionally in all interactions.

Key Responsibilities

Admissions & Enrolment

• Oversee the full admissions lifecycle, ensuring accuracy, consistency, and compliance with safeguarding and regulatory requirements.
• Deliver highly personalised and professional communication to prospective families, including tours, consultations, and follow-up correspondence.
• Continuously identify opportunities to enhance the admissions experience and improve conversion efficiency.
  
   

Administration, Compliance & System Optimisation

• Maintain and further develop secure, efficient administrative and digital systems; propose and implement improvements.
• Ensure administrative workflows are streamlined, documented, and aligned with best practices.
• Serve as the first point of contact for parents, visitors, and external agencies with professionalism, tact, and discretion.
• Manage daily office operations, facilities coordination, correspondence, record-keeping, and document control.
• Support planning and execution of key events, meetings, and annual cycles of school operations.
• Prepare high-quality reports, notices, and communication materials.
• Uphold GDPR, confidentiality, safeguarding protocols, and regulatory compliance across all administrative activities.
• Provide flexible weekend inbox monitoring for urgent matters.
   

Stakeholder Relations & Representation

• Build and maintain strong, trust-based relationships with families and partners.
• Ensure a calm, responsive, and solution-oriented customer experience.
• Represent the school with maturity, discretion, and a consistent commitment to professional standards.
   

Person Specification

Essential

• Fluent English (written and spoken); additional languages (Greek/Russian) are an advantage.
• Permanent residency in Cyprus (non-EU candidates must hold valid work permits).
• Exceptional digital proficiency (MS Office, Google Workspace Cloud system, past School Management Systems (SMS) experience preferred, AI literacy).
• Demonstrated ability to work autonomously, prioritise effectively, and manage complex workflows.
• Excellent organisational skills, deep attention to detail, and a proactive problem-solving mindset.
• Strong interpersonal skills and the emotional intelligence to communicate with tact, discretion, and professionalism.
• Ability to uphold high standards of accuracy, confidentiality, and responsiveness.
• Previous experience in a school administration or a comparable high-responsibility administrative role.
  
   

Desirable / Plus Factors

• Degree in Business Administration, Education Management, or related field.
• Experience navigating the Cypriot educational system and liaising with local authorities.
• Familiarity with safeguarding and child-protection procedures.
• Exposure to finance, HR, or data management processes.
• Proven experience in system optimisation, workflow improvement, or project coordination.
  
   

What We Offer

• Competitive salary based on experience and capability
• Full-time role (Monday–Friday), with flexible weekend monitoring for urgent matters.
• A collaborative, supportive environment where initiative and ideas are valued.
• Professional development opportunities aligned with the school’s continuous growth.
• The chance to contribute meaningfully to the strategic evolution of a growing school.
   

How to Apply

If you are a highly competent, motivated professional who thrives in dynamic environments and is committed to operational excellence, we invite you to submit your application by filling the following online form: https://form.jotform.com/262805049333456 

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Technical Skills

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About Company

Lighthouse Primary School