Accounting / Audit

Cyprus

Epaminondou & Co Audit Services Limited

Secretaries & PA

Business Administration

Office Administration

Position SummaryWe are seeking a highly organised, discreet, and proactive Personal Assistant to the Director to provide high-level administrative and coordination support within our accounting, audit, tax, and advisory services firm.The position is ideal for a person who can help protect the Director’s time, ensure that client requests are not missed, and improve communication between management, staff, clients, and external associates.Main Duties·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage the Director’s calendar, meetings, appointments, reminders, and daily schedule.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitor and organise the Director’s emails according to agreed procedures, categories, and priorities.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare draft email replies, letters, proposals, reports, presentations, and other documents for review.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Take notes from client calls, internal meetings, and management instructions, and convert them into clear action points.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Log client requests, new enquiries, and management instructions in the firm’s task management system.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Follow up with managers, staff, clients, and external associates on pending actions and deadlines.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate communication between the Director, managers, staff, clients, and external parties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist with client relationship management, including proposal follow-ups, meeting arrangements, and pending client requests.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain a new client and lead follow-up list, ensuring that potential engagements are followed up on time.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare agendas, minutes, action lists, and follow-up reminders for management meetings.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support newsletter updates, website publications, social media coordination, and client communication material under management guidance.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate training administration, seminar searches, training records, and ANAD/subsidy applications where applicable.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist with HR administration, including recruitment coordination, onboarding, employee records, employee manuals, and internal communication.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist the Director with internal projects, business development initiatives, AI/automation projects, and office improvement procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain strict confidentiality of client, employee, management, and firm information.&nbsp;Qualifications RequiredThe ideal candidate should have:<ul><li>Diploma or degree in Secretarial Studies, Office Administration, Business Administration, PA Studies, Management, or another relevant field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, Senior Administrator, or similar role.</li><li>Excellent command of the Greek and English languages, both written and verbal.</li><li>Excellent knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>Strong email drafting, writing, and communication skills.</li><li>Excellent organisational and time-management skills.</li><li>Ability to prioritise tasks and work under pressure.</li><li>Strong attention to detail and problem-solving ability.</li><li>Positive attitude, flexibility, maturity, and proactive approach.</li><li>Familiarity with the accounting, audit, tax, legal, corporate, or professional services industry will be considered an advantage.</li></ul>Benefits<ul><li>Attractive Remuneration Package including 13th salary</li><li>Provident Fund</li><li>3 paid sick leave days per year</li><li>Frequent Team Activities</li><li>Hybrid work is offered</li><li>New offices</li><li>Friday Early Afternoons off</li><li>Pleasant Working Environment</li></ul>&nbsp;CompensationThe remuneration package will be tailored to match the successful candidate’s skills and expertise.&nbsp;Starting DateWe are looking for a candidate who can join us as soon as possible.

Personal Assistant to the Director

Personal Assistant to the Director

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