Job Description

Role Overview

We are looking for a well-organised and reliable Office Secretary & Administrator to support the day-to-day operations of Urban Noise Control and CY Acoustics. This is a central coordination role — the person who keeps things running, follows up, and makes sure nothing falls through the cracks.

 

The ideal candidate is detail-oriented, trustworthy, and comfortable handling a variety of tasks across administration, office management, and team support. Prior experience in a busy office environment is essential; familiarity with the construction industry is a plus.

 

Key Responsibilities

1.  Executive & Office Support

•      Manage management calendars, appointments, and schedules.

•      Monitor and follow up on emails; direct incoming calls for UNC and CY Acoustics.

•      Arrange travel, accommodation, and logistics for management and staff.

•      Coordinate office supplies, services, and supplier relationships.

•      Maintain organised digital and physical filing systems.

 

2.  Administrative & Financial Support

•      Collect and organise supplier invoices, bills, and payment documentation.

•      Prepare administrative summaries and documentation for CFO review.

•      Assist with project records, tender documentation, and construction-related reports.

 

3.  Fleet, HR & Insurance Coordination

•      Maintain company vehicle records, service schedules, and registrations.

•      Coordinate insurance renewals for vehicles and company policies.

•      Track employee working hours and prepare payroll summaries.

•      Maintain employee records and support general HR administration.

 

4.  Events & Additional Duties

•      Coordinate company participation in exhibitions, trade fairs, and corporate events.

•      Support event logistics including travel, stand requirements, and supplier communication.

•      Additional responsibilities will be discussed and agreed upon during the interview process.

 

What We're Looking For

•      3–5 years of experience in a secretary, office administrator, or similar role.

•      Fluent in Greek and English — written and spoken.

•      Strong follow-up habits and attention to detail.

•      Trustworthy, discreet, and professional.

•      Proficient in Microsoft Office (Outlook, Word, Excel).

•      Comfortable with Apple devices and tools (Mac, iPhone, iCloud).

•      Experience in or familiarity with the construction industry is an advantage.

 

What We Offer

•      A key role within a growing and dynamic company.

•      Exposure to local and international projects and events.

•      A supportive and professional working environment.

•      Opportunities for long-term growth and development.

•      Competitive salary based on experience and qualifications.

 

How to Apply

Send your CV and a short cover letter to:

 

design@urbannoisecontrol.com

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About Company

UNC Urban Noise Control

UNC is a skilled company that designs, manufactures, and installs acoustic-oriented products and systems. UNC possesses the experience of pre-testing a product with modern technology and scientific tests, using our specialised acoustic instruments. The company deals with noise and vibration causes and provides solutions in a professional manner with high quality. Urban Noise Control is passionate about acoustical science and is specialises to resolve noise and vibration issues.