Job Description

 

We are looking to hire a Receptionist & Office Assistant.

Job specification

Qualifications

• Diploma in Secretarial Studies or Business Administration or equivalent Qualification in Office Administration
• Computer literate (Windows environment, Microsoft Office, Internet)
• Proficiency with phones and office equipment
• Sharp written and verbal communication skills in Greek and English, including clean grammar

• Cypriot or EU citizen or must have a Work Permit to work in Cyprus

   

Competencies

• Trustworthiness and ability to handle money
• Strong organizational skills and attention to detail
• Ability to multi-task and prioritize deadlines/deliverables
• Ability to work effectively in a team environment
• Be systematic and consistent
• Solid interpersonal skills and ability to interact with all levels of management, internally and externally
• Detail oriented with great accuracy
• Handling personal, sensitive and confidential information with discretion
• Good problem-solving ability
• Strong work ethics
• Confidence to learn new software programs
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships
• A positive outlook and a can-do attitude

Responsibilities

• Work closely with his/her assigned Department Head
• Ensure smooth operation of the reception area and its housekeeping
• Provide secretarial, clerical and administrative support in an effective and efficient manner
• Provide professional phone and message coverage for the company and all tenants; screen all calls and determine through judgment those which require immediate attention
• Prepare and send international courier consignments
• Collect the mail correspondence from the Company P.O. Box and distribution to the various recipients
• Place stationary orders (letterheads, envelopes, etc.)
• Handle Petty Cash on a daily basis and enter receipts into Company’s software system
• Ensure care and cleaning of building and grounds, garden.  
• Oversee the maintenance and repair of building and equipment, (lift, kitchen equipment, roof garden equipment, painter, table glasses, windows cleaning, marble polish, check generators fuels & arrange refill)
• Serve as the point of contact for the subcontractors and suppliers.
• General administrative duties
• Meeting, greeting guests for Management and senior personnel
• Arrange for the booking of car rentals when required and obtain yearly hotel rates
• Arrange hotel/airport pickups for guests and senior personnel
• Maintain the confidentiality of all information received, or within the scope of the position or, as assigned

Only Candidates who meet the specified requirements outlined above should apply.

 

Please forward your CV, in English, to the following email OfficeVacancies.CY@seachefs.com

 

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at OfficeVacancies.CY@seachefs.com.

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About Company

Sea Chefs Cruises Ltd

sea chefs is a global company working for high class international cruise and river shipping clients. We provide a wide range of services to these clients: from the positioning of a ship and its differentiation and profiling on the market via on-going budget monitoring through to the planning and execution of day-to-day hotel operations on board – we chart a course for success.