Περιγραφή εργασίας

Skhema is seeking a highly capable, intelligent, and hands-on Operations Manager to support the company’s day-to-day financial, operational, and administrative activities.

This varied role requires a serious, independent professional who takes initiative, solves problems, thinks outside the box, and confidently coordinates multiple priorities. The successful candidate will work closely with the CEO and the wider team.

Key Responsibilities

1. Financial and Analytical Duties – Approximately 30%

• Manage the company’s day-to-day accounting and bookkeeping activities.
• Prepare and submit VAT returns accurately and on time.
• Manage the transfer of data in the NEW IT system and maintain accurate financial records and ensure that the relevant systems are kept up to date.
• Analyse financial and operational data.
• Prepare reports that provide meaningful insights into company and project performance.
• Monitor project hours, costs, and related financial information.
• Review employee timesheets against the hours allocated to each project and identify discrepancies or potential overruns.

2. Planning and Team Coordination – Approximately 20%

• Maintain and update the company’s operational and project-planning systems.
• Monitor the team’s workload, performance, deadlines, and overall progress.
• Coordinate priorities and follow up with team members on outstanding tasks.
• Support resource planning across projects.
• Prepare regular reports and operational updates for the CEO.
• Highlight delays, risks, and areas requiring management attention.

3. Architectural and Project Administration – Approximately 30%

• Prepare and submit application packages and other required documentation through the relevant government or professional portals.
• Monitor submissions and follow up with the relevant authorities by telephone, email and, when necessary, in person or on-site.
• Follow up with suppliers regarding quotations, material orders, deliveries and outstanding matters.
• Set up, organise and maintain the digital project folder structure for each project in accordance with Skhema’s internal standards and in a format compatible with the Skhema Technology App (NEW).
• Ensure that all required project information, documentation, correspondence, approvals, drawings, submissions, deadlines, project stages and other relevant records are correctly filed, structured and available for integration with and/or display through the Skhema Technology App.
• Monitor and update project information on a daily basis to ensure that the Skhema Technology App remains accurate, complete and up to date at all times. This is considered a key responsibility of the role.
• Identify missing, outdated or incomplete project information and proactively follow up with the relevant team member, consultant, supplier, authority or other party to obtain the required information and update the project records accordingly.
• Maintain accurate records of submissions, approvals, correspondence, deadlines and other key project information.
• Support the architectural and design teams with project-related administrative requirements.

4. General Administrative Support – Approximately 20%

• Manage telephone calls, correspondence, meetings, and day-to-day office requirements.
• Welcome visitors and assist with meeting arrangements and refreshments.
• Draft professional letters, emails, reports, and other office documentation.
• Organise and maintain company records and files.
• Provide practical administrative support to the CEO and the wider team as required.

The allocation of responsibilities may vary depending on the company’s priorities and workload.

Essential Requirements

• Expert-level accounting and bookkeeping knowledge.
• Expert knowledge of VAT return preparation and submission.
• Fluency in both Greek and English, spoken and written.
• Advanced Microsoft Excel skills.
• Excellent command of Microsoft Office, particularly Word, Outlook, and PowerPoint.
• Strong analytical and reporting abilities.
• Excellent organisational, planning, and time-management skills.
• Ability to work independently, take ownership, and manage competing priorities.
• Strong attention to detail and a high level of accuracy.

Strong technical and organizational skills to:

• manage, structure and transfer the Company's existing data into the newly established IT system, ensuring that information is accurately organised and maintained; and
• establish and maintain a clear data and information structure compatible with the Skhema Technology App, working with the relevant internal and external teams to ensure that the Company's operational data can be effectively integrated into and utilised by the App.
• Professional communication and interpersonal skills.
• Ability to handle confidential financial and company information responsibly.

Preferred Experience

• Previous experience in operations management, finance, accounting, or office management.
• Experience within an architectural, construction, engineering, or project-based business.
• Familiarity with project planning, timesheets, cost monitoring, supplier coordination, and submissions to authorities.
• Experience working directly with senior management or a CEO.

The Ideal Candidate

We are looking for someone who is:

• Serious, dependable, and committed.
• Intelligent, resourceful, and solutions-oriented.
• Proactive and able to anticipate what needs to be done.
• Confident in making decisions and following matters through to completion.
• Comfortable working across finance, planning, project administration, technology, HR and general operations.
• Capable of bringing structure, discipline, and clarity to the company’s daily activities.

This position is ideal for an experienced professional who enjoys taking ownership and playing a central role in the successful operation of a growing company.

 If you have the skills, passion and interest to join our team, please send your CV and portfolio at info@skhemagroup.com

Skhemagroup.com

Πώς να υποβάλετε αίτηση

Οι ενδιαφερόμενοι υποψήφιοι παρακαλούνται να στείλουν το βιογραφικό τους στον Διευθυντή Ανθρώπινου Δυναμικού στο info@skhemagroup.com.

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