Shipping Companies

Cyprus

MSOS Maritime security at open seas  LTD

Human Resources

Shipping / Maritime

Main Responsibilities:<ul style="list-style-type:disc;"><li>Mandatory Certificates:&nbsp;</li></ul>Ensure all the mandatory seafarer certificates and any additional certificates of the Company for each security guard are valid prior to each deployment.Ensure all certificates are uploaded on Pangea crewing software and filed in the Company server.<ul style="list-style-type:disc;"><li>Administration / Instructions Emails:</li></ul>Provide &amp; receive all necessary documents/policies to the security guards and other administrative information prior to their deployment.<ul style="list-style-type:disc;"><li>Seaman Book issuance:</li></ul>Issue Seaman books for the security guards and ensure their renewal closer to the expiration date.<ul style="list-style-type:disc;"><li>Issuance of visas:</li></ul>Ensure all security guards have been issued with visas for USA/Canada/Europe which would cover them for the duration of their deployment on board the vessel. The visa should be filed and updated on Pangea.<ul style="list-style-type:disc;"><li>Pangea Software updates:</li></ul>Ensure the security guards’ status has been updated on Pangea for each movement. This includes changing the status from Archive, to Pending and Active or Archive.Ensure all movements of the security guards has been recorded during their contract along with the correct salary based on their employment contract.Ensure the notes section of the Security guard are updated in accordance&nbsp; with the Company procedure.<ul style="list-style-type:disc;"><li>Contract issuance:&nbsp;</li></ul>Issue and provide the contract of employment to all security guards prior their deployment. Ensure the contracts are signed and filed both in the server and uploaded on Pangea crewing software.Issue and provide any contract amendments or extensions to the security guards as per the HR Line Manager instructions.<ul style="list-style-type:disc;"><li>Flight tickets:&nbsp;</li></ul>Issuance of flight tickets for all security guards flying to embark the vessel or repatriating back home after their deployment.&nbsp;Record each flight booking/amendment in the flights table and budget excel, on a daily basis, to ensure the cost for each operation is readily available to the HOD.<ul style="list-style-type:disc;"><li>Travel arrangements:</li></ul>Request berthing prospect updates from the port agent for each vessel operation to ensure proper monitoring.Plan and issue the flight tickets of the security guards and provide them with their pre-flight briefing email, which includes flights/visas/Guarantee letter/ OKTB letter and agent contact details.&nbsp;Ensure the port agent is aware of the flight arrangements for the security guards, arrange accommodation and provide us with the OKTB if applicable.&nbsp;<ul style="list-style-type:disc;"><li>ISO – MLC – GDPR Policies:</li></ul>Ensure that the security guards sign all ISO / MLC files and related records, are properly and securely filed and kept available, as per Company, ISO and GDPR requirements.<ul style="list-style-type:disc;"><li>Additional duties: Carry out other department-related tasks when required by the HOD or Department Supervisors.</li></ul> Key Requirements:&nbsp;<ul><li>Ability to deal with people of different nationalities in a professional, human oriented and tactful manner.</li><li>Excellent command of the English language both written and verbal.</li><li>Proactive, analytical, can multitask and work under pressure/within deadlines.&nbsp;</li><li>Able to work well both independently and within a team.</li><li>Proactive, takes initiatives and well organized.</li><li>Very good computer skills (<a name="_Hlk155782612">Microsoft Office&nbsp;</a>&amp; HR Software)</li><li>Thorough knowledge of STCW 95 &amp; MLC 2006 &nbsp;</li></ul>Key Skills:&nbsp;<ul><li><a name="_Hlk107748645">Ability to deal with people of different nationalities in a professional and tactful manner.</a></li><li>Analytical, well-organized and swift in processing.</li><li>Human Oriented.</li><li>Ability to properly communicate and cooperate/coordinate with a variety of personalities and individuals.</li><li>Diligent and attentive to details.</li><li>Excellent knowledge of PANGEA and company HR software.</li><li>Excellent&nbsp;knowledge of HR Department Protocols.</li></ul>&nbsp;Qualifications:<ul><li>Academic / College diploma or equivalent work experience.</li><li>Relevant Training.</li></ul>&nbsp;What we offer:<ul><li>Competitive salary package</li><li>13th salary</li><li>Private Health insurance</li><li>Provident Fund</li><li>Employee Benefit Card</li><li>Lunchtime buffet</li><li>Performance based bonus</li><li>A fast-growing and vibrant company</li><li>Great opportunities for career progression</li><li>Exciting company activities, including team-building outings, corporate gatherings and events</li></ul>&nbsp;To apply for this vacancy, please send your CV, to&nbsp;<a href="mailto:careers@mano-security.com">careers@mano-security.com</a> quoting “MS Cargo Crewing Assistant”

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