Job Description

Administration & Accounts Payable Officer

Location: Limassol, Cyprus
Employment Type: Full-Time

Job Overview

We are seeking an organised, responsible and detail-oriented Administration & Accounts Payable Officer to support the daily administrative and accounts payable activities of our company.

The successful candidate will be responsible for handling supplier invoices, preparing payments for approval, maintaining proper records and documentation, and providing general administrative support to the office and management.

Key Responsibilities

Accounts Payable

• Receive, review and organise supplier invoices
• Check invoices against relevant quotations, purchase orders and supporting documentation
• Record and process supplier invoices accurately in the accounting/ERP system
• Prepare supplier payments for review and approval by authorised personnel
• Maintain and monitor invoice due dates and payment schedules
• Follow up internally regarding invoices awaiting approval or supporting documentation
• Communicate with suppliers regarding invoices, payment status, credit notes and refunds
• Maintain accurate records of invoices and payments
• Ensure all Accounts Payable documentation is properly filed and easily accessible
• Assist the Senior Accountant / Controller with Accounts Payable information and documentation when required

Administration

• Handle general office administration and day-to-day correspondence
• Maintain organised electronic and physical filing systems
• Prepare letters, documents and basic reports as required
• Handle incoming and outgoing correspondence
• Liaise with suppliers, banks, couriers and other service providers
• Maintain office records and administrative documentation
• Assist management and other departments with general administrative matters
• Perform other administrative duties as reasonably required

Requirements

• Previous experience in Accounts Payable, Administration, Accounting or a similar position
• Diploma or degree in Accounting, Finance, Business Administration or a related field will be considered an advantage
• Good knowledge of Microsoft Office, particularly Excel and Outlook
• Experience with accounting or ERP software will be considered an advantage
• Very good command of Greek and English, both written and spoken
• Strong organisational and time-management skills
• Excellent attention to detail and accuracy
• Ability to prioritise workload and meet deadlines
• Professional and responsible attitude
• Ability to handle confidential and financial information with discretion

Important Scope of the Position

The position is primarily responsible for administration, invoice processing, Accounts Payable documentation and payment preparation.

Supplier/bank reconciliations, month-end accounting entries, financial reporting and other accounting control functions will remain under the responsibility of the Senior Accountant / Controller.

How to Apply

Interested candidates are invited to submit their CV by email to dolphin.accounts@cytanet.com.cy, quoting “Administration & Accounts Payable Officer” in the subject line.

All applications will be treated in strict confidence.

Technical Skills

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About Company

Dolphin Marine Limited