Job Description

Scope of duties:

 

This position is responsible to assist the HSQE Manager as required in handling the department’s documentation, in establishing procedures and monitoring quality standards. He/she records, analyzes, and distributes information to the vessels and shore-side personnel as needed. The Assistant to the HSQE Manager supports the Health, Safety, Quality, and Environmental (HSQE) department by managing documentation, helping to establish procedures, monitoring quality standards, and ensuring effective communication of information to vessels and shore-side personnel.

 

Responsibilities

 

• Assists the HSQE Manager in all matters relevant to his/her duties.

• Assist in the organization and maintenance of departmental documentation including the electronic filing of e-mail messages.

• Maintains and updates the company's Safety Management System.

• Follows up monthly on updates to Danaos.

• Prepares Management Meetings and Reviews and monitors pending items.

• Updates and maintains various registries required by the Safety Management System and DOC certificate list.

• Handles European Maritime Safety Agency (EMSA) related matters for the subject vessels.

• Assists in the planning of overseas trips i.e. flights, accommodation, transportation etc of the HSQE Manager.

• Prepares expense reports of for the HSQE Manager.

• Undertakes any other assignments given by the HSQE Manager.

• Ensures implementation of the company’s Safety Management System in the area of his/her responsibilities and proposes any changes.

• Provides administrative support to the HSQE Department as needed.

• Performs other duties as assigned by the HSQE Manager.

 

 

Required Qualifications / Competencies

 

• A degree or equivalent qualification from a tertiary institution recognized within a relevant field of Office or Business Administration or Secretarial Studies or related subject (minimum three years program).

• Strong organizational and documentation skills.

• Knowledge of relevant health, safety, quality, and environmental regulations.

• General knowledge of IMO and relevant maritime rules and regulations.

• General knowledge of ISM and ISO.

• Ability to administer and work under pressure, analyse data and prepare reports.

• Ability to adhere to deadlines. 

• Have a proactive approach.

• Possesses a strong sense of ethics and accountability.

• High level of discretion and confidentiality.

• Strong communicator with excellent analytical, verbal, and written skills.

• Good organizational and problem-solving skills.

• Ability to work independently and as part of a team.

• Strong English and good Greek language communication skills, both written and verbal.

• Computer literacy.

 

Benefits

• 13th Salary
• Provident Fund
• Private Medical Insurance
• Monthly Nursery Care Allowance
• Annual Paid Study Leave
• Lunch
• Parking

Why Join Us?

We offer an engaging, professional environment where every contribution is valued, and your skills are applied in ways that make a meaningful impact. If you're seeking to grow within a company that places people at the center of its values, we welcome your application.

 

All applications will be treated with strict confidentiality. Applicants must be able to reside & work within EU.

 

If you wish to apply for this position, kindly apply by using the following link:

 

https://onlinerecruitment.exelsyslive.com/?c=88E061A5-B0D5-40DF-A022-0FD82626C0CE&v=2026

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at hr@island-oil.com.

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About Company

Island Oil (Holdings) LTD

Founded in 1992, the company primarily dealt with the marine bunker, lubricant supply and trading. Island Oil was quickly embraced by the industry and was entrusted by blue chip clients from local and international shipping markets, building a strong reputation as a reliable partner-supplier.  Headquartered in Limassol, Island Oil (Holdings) Ltd is the flagship of a group of companies mainly active in the marine and domestic fuels sector. The company has physical supply stations in Cyprus, Romania and Israel, share-holding in a fuel depot in Ukraine and additional offices in Odessa, Piraeus, United Kingdom, Constanta, Singapore, Hong Kong, Ashdod and Haifa.