Job Description

CareerFinders, on behalf of our client, an established Italian Architecture & Interior Design firm, with expanding operations here in Cyprus, we are seeking to recruit a Back-Office & Administration Officer to join their team in Limassol on a Part-Time basis. The successful applicant will take ownership, anticipate problems, find solutions, and actively contribute to the smooth running and development of the company. Our client is seeking applicants who possess a proactive, solution-oriented approach, with the ability to act independently and make things happen rather than simply wait for instructions. Sound knowledge of Microsoft Excel and Word is essential, and excellent verbal and written communication skills in both Greek and English are a must. Knowledge of Russian and/or Italian will be considered a plus. An attractive remuneration package is on offer based on skills and experience. This is a part-time position requiring approximately 4-5 hours per day within normal office hours.

Key Duties/Responsibilities: 

• Manage and monitor the company’s administrative activities and operating expenses.
• Monitor costs, anticipate upcoming expenses and support management in maintaining effective cost control.
• Identify practical and proactive solutions to improve internal processes and support the company’s growth.
• Prepare and manage commercial offers, invoices, and contracts, following each document through to completion and payment.
• Monitor the progress of administrative and commercial activities, ensuring that deadlines are respected.
• Liaise with the company’s accountant and provide the necessary information and documentation in a timely and organised manner.
• Monitor employee working hours and timetables.
• Back-office activities (answer the phone and emails, handle deliveries and suppliers, purchase materials for the office, handle cleaning personnel…)
• Maintain clear, accurate and well-organised administrative records.
• Communicate proactively with management, highlighting pending matters, upcoming deadlines and any issues requiring attention.
• Handle multiple tasks efficiently while maintaining a high level of accuracy and confidentiality.

Key Skills/Experience: 

• Excellent command of English and Greek, both written and spoken.
• Russian and/or Italian are considered a plus.
• Excellent knowledge of Microsoft Excel and Word.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• A proactive, solution-oriented approach, with the ability to act independently and make things happen rather than simply wait for instructions.
• Ability to anticipate needs, prioritise tasks and manage deadlines effectively.
• Strong sense of responsibility, reliability, and determination.
• Good communication skills and the ability to liaise professionally with management, colleagues, suppliers, and external professionals.
• Excellent personal presentation and a strong sense of order and professionalism.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number ERG9338. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy. 

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CareerFinders Recruitment Services Ltd