Job Description

We are looking to hire:

Position: Documentation Administration Officer

 

Job specification

Qualifications

• A degree or diploma in business administration, maritime studies, or a related field is advantageous but not mandatory. Proficiency in Microsoft Office — particularly Excel — is expected. Fluency in English (written and spoken) is essential, as correspondence with seafarers and agents is a core part of the role.

• No prior experience in maritime or crewing is required. You will receive full training on our systems, workflows, and regulatory framework. That said, if you have previous exposure to crew management, document control, or maritime administration, we would certainly value that background. 

Competencies

• Good organizational and time management skills
• Be systematic and consistent
• Be professional and career orientated
• Be self-motivated, enthusiastic, energetic
• Able to work independently and as part of a team within specific time constraints
• Able to communicate with colleagues at all levels, in a professional manner
• Tenacity, efficiency, team working ability, commitment
• Willingness to work in a demanding, dynamic environment
• Good team worker

Responsibilities

• Maintain and update the company’s crewing management system with accurate and current seafarer documentation 
• Perform precise data entry for crew records, certificates, and flag state documentation 
• Liaise with seafarers and manning agents on all document-related queries and requirements 
• Monitor document validity and flag upcoming expirations in a timely manner 
• Produce accurate crew lists, document status reports, and management summaries 
• Support the wider crewing team with administrative tasks as the department’s needs evolve 

 

Please forward your CV, in English, to the following email OfficeVacancies.CY@seachefs.com

 

We look forward to hearing from you.

 

Thank you,

HR Management

sea chefs

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at OfficeVacancies.CY@seachefs.com.

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About Company

Sea Chefs Cruises Ltd

sea chefs is a global company working for high class international cruise and river shipping clients. We provide a wide range of services to these clients: from the positioning of a ship and its differentiation and profiling on the market via on-going budget monitoring through to the planning and execution of day-to-day hotel operations on board – we chart a course for success.