Job Description

Junior Administrative Assistant : Inland Waterways - Europe

Job Summary

The Junior Administrative Assistant provides essential clerical and administrative support within the river-cruise technical and operations environment. The role focuses on accurate invoice processing, data verification, and coordination with vessels and port authorities to ensure efficient and compliant financial and operational workflows.

Key Responsibilities

Clerical & Administrative Support

• Perform a range of general administrative and clerical duties
• Maintain organized records of invoices, reports, and related documentation
• Ensure accurate data entry and filing in internal systems

Invoice Processing & Verification

• Review and process end-of-voyage invoices on a daily basis
• Verify invoices against cruise and vessel operational reports
• Ensure all charges are accurate, justified, and aligned with contractual or operational data
• Identify discrepancies and escalate or resolve them in a timely manner

Procurement & Financial Administrative Assistance

• Support procurement-related administrative processes
• Assist in ensuring that services or items are properly documented and billed
• Contribute to cost control by verifying accuracy of supplier invoices

Communication & Coordination

• Communicate effectively with vessel crew, operators, and internal departments as required
• Liaise with port authorities and external stakeholders regarding billing or operational clarifications
• Respond to routine inquiries related to invoices and reporting

General Responsibilities

• Ensure timely processing of all invoices to meet internal deadlines
• Verify that all figures charged correspond accurately with vessel and cruise reporting data
• Maintain clear and professional communication
• Support continuous improvement of administrative and verification processes
• Additional administrative tasks as and when directed

Required Skills & Competencies

• Strong clerical and administrative skills with high attention to detail
• Basic understanding of procurement, invoicing, or financial processes
• Ability to work with data, reports, and numerical information accurately
• Good organizational and time-management skills
• Effective written and verbal communication skills
• Proficiency in Microsoft Office (especially Excel) and general office systems

Preferred Qualifications

• Previous experience in an administrative, procurement, or logistics role
• Familiarity with inland waterways, maritime, or port operations (advantageous)
• Experience working with invoices, financial documentation, or ERP systems

Work Environment

• Office-based role within technical and operations department
• Interaction with both internal teams and external maritime stakeholders across Europe as required
• May involve working with time-sensitive documentation aligned with vessel schedules

Closing date

This recruitment invitation ends at the 22nd May 2026 at 13:00.

 

Only Candidates who meet the specified requirements outlined above should apply.

Please forward your CV, in English, to the following email

CYadmin@rivertechgroup.com

 

If you do not receive any communication regarding the position within 15 to 20 working days after the closing date, you may assume that you haven’t been shortlisted. Due to the high volume of applications, we receive, only shortlisted candidates will be contacted.

 

All applications will be treated in the strictest confidence.

Thank you,

HR Management

Rivertech

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at CYadmin@rivertechgroup.com.

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About Company

Rivertech Ltd

Rivertech delivers best-in-class nautical and technical support for European-based luxury river cruisers, tailored to the needs of demanding, discerning, and international guests. With three locations in Europe and over 15 years of experience, we employ well over 500 employees and majority of our experts are captains, engineers, and sailors who work on board and receive solid backup and assistance from our offices. Our shoreside offices are based: • in Arnhem, Netherlands • in Zug, Switzerland, and • in Limassol, Cyprus