Job Description

We are looking for a reliable and highly organised Office Administrator to support the day-to-day operations of our facade engineering office. This role is central to keeping the office running smoothly and supporting the team with administrative, and coordination.

The ideal candidate is proactive, detail-oriented, and comfortable working in a professional, fast-paced environment.

Key Responsibilities

• Manage daily office operations and ensure the office is well organised and functional
• Answer incoming phone calls and handle basic enquiries
• Coordinate office maintenance and liaise with external service providers
• Organise meetings, conferences, and internal or external events
• Prepare meeting rooms and support conference and presentation setup
• Provide general administrative support to the engineering team
• Support basic marketing and communication activities (coordination, updates, simple tasks)
• Handle hospitality duties for meetings (coffee, drinks, visitor support)

Requirements

• Previous experience in an office administration, administrative assistant, PA, or office manager role
• Strong organisational and time-management skills
• High attention to detail, especially with documents and deadlines
• Comfortable handling multiple tasks and priorities
• Confident communication skills (written and verbal in both English and Greek)
• Strong knowledge of Microsoft Office applications (Word, Excel, Outlook).
• Professional, reliable, and proactive attitude
• Experience supporting tenders or working with structured documentation will be considered a strong advantage
• Background in a professional services environment (engineering, construction, architecture, consulting, legal, accounting) is an advantage

Education

• Diploma or degree in Business Administration, Office Administration, Management, or a related field is preferred but not mandatory
• Relevant experience will be valued more than formal education

Contact Details: g_f@glassfacades.eu

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at g_f@glassfacades.eu.

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About Company

GLASS & FACADES LLC