Job Description

CareerFinders, on behalf of our client, a private investment company managing investments across public markets, venture capital, private equity, private debt, and real estate, we are seeking to recruit an Office Manager to join their growing team based in Paphos. As the Office Manager, you will support day-to-day office operations and finance/administration, with significant exposure to confidential financial, banking and compliance documentation. Our client is seeking applicants who hold a minimum of 3+ years of experience in office administration, accounting support, operations, or finance-related coordination, with outstanding organisational and multi-tasking skills. You will need to be fluent in verbal and written English, with knowledge of Greek considered a strong advantage, and Russian language skills considered a plus. A highly attractive remuneration package is on offer, and working hours are from 10:00 – 17:30 from Monday to Friday.
 

Key Duties/Responsibilities: 

• Day-to-day office administration and operational coordination.
• Managing office suppliers, service providers, and facility-related matters.
• Organising meetings, travel arrangements, and office logistics.
• Processing and organising invoices, receipts, and financial documentation.
• Assisting with bookkeeping; coordinating with external accountants and auditors.
• Coordinating payments, expense tracking, and document collection.
• Supporting banking, compliance, and KYC-related processes.
• Assisting with document collection for due-diligence requests.
• Maintaining internal records, contracts, and corporate documentation.
• Maintaining structured filing systems and ensuring document accuracy.
• Assisting management with scheduling, reporting, and administrative tasks.
• Supporting internal reporting and operational workflows.

Key Skills/Experience: 

• Background in Business Administration, Finance, Accounting, or Economics will be considered a plus.
• 3+ years in office administration, accounting support, operations, or finance-related coordination.
• Strong organisational and multitasking skills.
• Proven ability to handle confidential/financial information with discretion.
• Fluency in English is essential, knowledge of Greek will be considered a strong advantage, with Russian language skills a plus.
• Proficiency in Microsoft Office, including Excel and Google Workspace.
• Eligible to work in Cyprus/EU status.
• Able to work independently and proactively.
• Experience in financial services, investment companies, accounting/audit firms, or corporate administration will be considered a plus.
• Familiarity with AML/KYC, beneficial-ownership and source-of-funds documentation will be considered an advantage.
• Understanding of corporate compliance and banking procedures is a plus.
• Familiarity with accounting/ERP or invoicing software is desirable.
• Familiarity with basic accounting principles and financial reporting is desirable.

 To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number ERG9309. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.     

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at jobs@careerfinders.com.cy.

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CareerFinders Recruitment Services Ltd