Job Description

Reports To: COO
Working Model: Hybrid after six months – three days in the office and two days remote
Level: 3

About the Role
The Project Coordinator is responsible for coordinating and supporting the successful delivery of multiple projects, ensuring that timelines, priorities, dependencies and stakeholders remain aligned.

The role combines project coordination with a technical understanding of systems and digital products, enabling effective communication between business and technical teams and early identification of project risks.

Role Scope & Responsibility
The role takes ownership of assigned projects, coordinating activities from planning through delivery while monitoring progress, risks, dependencies and stakeholder requirements.

The position works with a degree of independence on assigned projects, escalating significant risks, changes or complex matters where appropriate.

Key Responsibilities

• Project Planning & Coordination
  • Develop and maintain project plans, schedules and work breakdowns.
  • Support the definition of project scope, objectives and deliverables with relevant stakeholders.
  • Manage project timelines, milestones and dependencies.
  • Take ownership of assigned projects and monitor their progress through delivery.
  • Coordinate project activities to support timely and effective completion.
• Technical Coordination
  • Develop sufficient understanding of project workflows and systems to participate effectively in technical discussions.
  • Translate business requirements into clear information for technical teams.
  • Communicate technical limitations, dependencies and considerations to non-technical stakeholders.
  • Identify potential technical dependencies or risks that may affect project delivery.
• Project Monitoring & Risk Management
  • Track project progress against agreed scope, schedule and budget.
  • Identify project risks, issues and potential delays at an early stage.
  • Coordinate appropriate follow-up actions and escalate significant matters where required.
  • Maintain accurate and up-to-date project documentation and records.
• Cross-Functional & Stakeholder Coordination
  • Coordinate project activities across business and technical departments.
  • Facilitate communication between team members and relevant stakeholders.
  • Act as a main point of contact for assigned project inquiries.
  • Provide regular project updates to relevant stakeholders.
  • Support the management of project changes and stakeholder expectations.
• Resource & Task Coordination
  • Monitor project workloads, tasks and dependencies.
  • Support task prioritisation and backlog management.
  • Coordinate with relevant teams to maintain efficient project delivery.
  • Identify potential capacity or resource constraints and communicate them appropriately.
• Meetings & Communication
  • Organise project meetings, reviews and follow-up sessions.
  • Prepare meeting agendas, minutes and action points where required.
  • Monitor agreed actions and follow up with responsible stakeholders.
  • Prepare presentations, reports and materials for project reviews and updates.
  • Maintain clear and professional communication throughout the project lifecycle

Qualifications & Experience

• Bachelor's degree in Business Administration, Information Systems, Computer Science, Engineering or a related field, or equivalent relevant qualifications/experience.
• Approximately 1–3 years of relevant professional experience in project coordination, project management or a related role.
• Experience coordinating multiple projects, priorities or stakeholders.

Core Requirements

• Understanding of project planning, coordination and delivery principles.
• Basic understanding of project management methodologies, including Agile/Scrum and Waterfall.
• Understanding of project scope, timelines, milestones, dependencies and risks.
• Sufficient technical understanding to follow discussions relating to software, systems or digital products.
• Understanding of stakeholder and cross-functional project coordination.
• Good knowledge of Microsoft Office, including Excel, PowerPoint and Word.

Required Skills

• Strong organisational and coordination skills.
• Ability to manage multiple projects and priorities.
• Strong attention to detail.
• Good analytical and problem-solving skills.
• Ability to identify and communicate project risks and issues.
• Strong time-management and prioritisation skills.
• Effective stakeholder-management skills.
• Strong written and verbal communication skills.
• Ability to communicate effectively with both technical and non-technical stakeholders.
• Strong interpersonal and cross-functional collaboration skills.
• Ability to work effectively under pressure and meet deadlines.
• Professional proficiency in English and good working proficiency in Greek.

Considered an Advantage

• Previous experience coordinating technical or IT projects, including software, system implementations or digital products.
• Experience working on projects across different business functions.
• Experience managing vendor relationships or client-facing projects.
• Experience with Jira, Confluence or similar project-management tools.
• Project management certification or relevant professional training.
• Previous experience within fintech, payments, financial services or another technology-driven environment.
• Proficiency in any additional language.

Effort & Role Demands

The role requires sustained organisation, attention to detail and coordination across multiple projects, priorities and stakeholders. It involves monitoring deadlines, dependencies and risks while maintaining effective communication between business and technical teams.

Working Conditions & Schedule

• Full-time permanent position.
• Hybrid working arrangement is available after six months: three days in the office and two days remote.
• Monday–Thursday: 08:30–17:15, including a 45-minute lunch break.
• Friday: 08:30–17:00, including a 30-minute lunch break.
• The role involves regular computer use and sustained technical concentration.

Compensation

The salary range and individual salary positioning will be determined based on the Company's job evaluation and compensation framework, using objective, gender-neutral criteria such as relevant experience, qualifications, knowledge and skills, and the level of responsibility and independence required for the role.

What We Offer

• Annual performance and salary review.
• Hybrid working model – after 6 months (2 days form home and 3 from office)
• Scaled Annual Leave Scheme and Birthday Leave.
• Complimentary lunch every Tuesday and Friday.
• Professional development and learning opportunities.
• Team-building activities and company events.
• Exposure to cross-functional technology and business projects.
• Opportunities for professional growth and development.
• A collaborative and supportive working environment.

How to Apply & Recruitment Process

To apply, please submit your CV through our Career Portal: https://gandp.hivesprint.com/JobPost/JobVacancies . If you experience any difficulties with the application process, you may alternatively send your CV to hr@investotech.com with the subject line: [Project Coordinator].

Our recruitment process consists of:

• CV review
• First interview
• Final interview
• Employment offer

Investotech is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are based on qualifications, skills, experience and business needs. We welcome applications from individuals of all backgrounds and experiences.

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at hr@investotech.com.

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