Job Description

Key Responsibilities

1. Document Management & Office Administration

• Organize and maintain clear, secure digital file structures, operational documentation, and key records.
• Oversee office inventory, supply ordering, and routine office maintenance.
• Coordinate vehicle logistics, travel itineraries, and guest/visitor reception.

2. Meeting & Deadline Coordination

• Schedule internal meetings, track client follow-ups, and coordinate with outside service providers and tradesmen.
• Proactively monitor project deadlines, track open action items, and follow up on task ownership across the team.

3. Reporting & Data Administration

• Prepare, update, and maintain daily, weekly, and monthly operational reports and executive dashboards.
• Assist with team KPI tracking, data reconciliation, SOP (Standard Operating Procedure) documentation, and internal knowledge base updates.

4. Operational & Logistics Support

• Assist with basic regulatory compliance, vendor management, and team onboarding tasks.
• Assist with handlin operational logistics, including shipping/customs paperwork and basic VAT documentation support.
   

Qualifications & Skills
 

Experience: Experience in office administration, operations coordination, or executive assistance. We are also open to students that are willing to learn.

Tech-Savvy: Proficiency with modern productivity suites Microsoft 365 and comfort using modern AI tools to streamline productivity.

Organization: Outstanding organizational skills with proven ability to multi-task, prioritize, and manage tight deadlines.

Communication: Clear, professional written and verbal communication skills.

Problem Solving: Proactive mindset with strong attention to detail and self-direction.

How to Apply

Please send your CV and a short introduction

Soft Skills

Technical Skills

Job Categories

About Company

Seamless1 Hair Europe ltd