We are looking to hire a Travel Administration Officer.
Job specification
Qualifications
Degree in Travel & Hospitality, Human Resources, Management and/or Business Administration
Minimum 3 years of experience in a similar position Excellent Computer Skills (Windows environment, Microsoft Word, Excel, Internet)
Excellent command of the English language (both written and oral)
Any additional language is an advantage i.e. German, French
Knowledge of MLC 2006, STCW, Flag State Requirements, Rules & Regulations
Knowledge of Vessel Management & Maritime Business
Knowledge of required seafarers’ documentation
Competencies
Good organizational and time management skills
Be systematic and consistent
Be professional and career orientated
Be self-motivated, enthusiastic, energetic
Able to work independently and as part of a team within specific time constraints
Able to multitask
Able to communicate with colleagues at all levels, in a professional manner
Tenacity, efficiency, team working ability, commitment
Effective ‘people skills’; ability to work with colleagues at all levels of the organizational structure
Willingness to work in a demanding, dynamic environment
Able to work accurately under pressure
Good team worker
Desire to grow and develop within the Company
Responsibilities
Oversees the smooth operation of the function
Communicates and works together with the approved Travel Agent for the traveling arrangements of the crew
Makes the necessary travel arrangements for all joining crew, such as requesting flights, arranging transportation and hotel accommodation.
Makes the necessary travel arrangements for crew signing on/off in the Travel Management System of the company.
Monitors and tracks crew flights
Notifies Authorities, Ports, Vessels, Manning Agents when vessels are entering the waters of various country jurisdictions, according to regulations
Carries out the travelling arrangements in the HR System updating with the embarkation and disembarkation data of crew (including medical disembarkations)
Ensures travel related documents are updated according to Border, Airlines and other Authorities requirements
Undertakes the annual evaluation of Travel Agents
Monitors and follows up on Airlines’ Guidelines and relevant laws and regulations
Is aware, implements and complies to Company’s Integrated Management System (IMS)
Closing date
This recruitment invitation ends at the 27th May 2026 at 13:00.
Only Candidates who meet the specified requirements outlined above should apply.
If you do not receive any communication regarding the position within 15 to 20 working days after the closing date, you may assume that you haven’t been shortlisted.
All applications will be treated in the strictest confidence.
Business AdministrationHR Administration & PayrollShipping & Freight Logistics
Posted: 28 Apr 2026Expires: 27 May 2026
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About Company
Sea Chefs Cruises Ltd
sea chefs is a global company working for high class international cruise and river shipping clients. We provide a wide range of services to these clients: from the positioning of a ship and its differentiation and profiling on the market via on-going budget monitoring through to the planning and execution of day-to-day hotel operations on board – we chart a course for success.
Our Firm BDO Ltd is the Cyprus’ member firm of BDO International, the fifth largest accountancy network in the world, with presence in Nicosia and Limassol, 150 professionals and a wide range of audit, tax, accounting and advisory services. At BDO, we value
