Job Description

About the Role

Freshart College is seeking a highly organized and professional Administration Officer to join our team in Paphos. The successful candidate will be responsible for the day-to-day administrative and back-office operations of the College, ensuring efficient communication with governmental authorities, maintaining student and institutional records, and supporting the smooth functioning of academic and administrative processes.

Key Responsibilities

• Manage daily administrative and office operations.
• Maintain and organize student files, government files, accreditation documentation, and institutional records.
• Prepare, update, and archive folders and documentation required by regulatory authorities.
• Act as the primary administrative liaison with government departments.
• Prepare official correspondence, reports, letters, and administrative documents in both Greek and English.
• Maintain accurate databases, records, and filing systems (physical and electronic).
• Support student admissions, registrations, and administrative procedures.
• Coordinate meetings, appointments, and administrative schedules.
• Handle incoming calls, emails, and visitor inquiries professionally.
• Assist management with reporting, compliance requirements, and administrative projects.
• Ensure confidentiality and proper handling of sensitive information.
• Provide general back-office support to academic and administrative departments.

Requirements

• Excellent command of both Greek and English (written and spoken).
• Proven experience in administration, office management, or a similar role.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Advanced knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to communicate effectively with government authorities and external stakeholders.
• Strong attention to detail and ability to manage multiple priorities.
• Professional attitude, reliability, and discretion.
• Experience in an educational institution will be considered an advantage.

Personal Attributes

• Highly organized and methodical.
• Proactive and solution-oriented.
• Strong team player with excellent customer service skills.
• Ability to work independently and meet deadlines.
• Professional appearance and conduct.

Employment Details

• Full-time position
• Location: Paphos, Cyprus
• Competitive remuneration package based on qualifications and experience

How to Apply

Interested candidates are invited to submit their CV to college@fca.ac.cy

Soft Skills

Technical Skills

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Freshart College