Job Description

ProCareer Ltd. is recruiting on behalf of its client - an international bunker trader and physical supplier of marine fuel. With over 20 years of presence in the shipping and energy sectors, the company has built a strong reputation through long-term partnerships, commercial expertise, and a pragmatic approach to business.

We are currently looking for a highly organized, proactive and detail-oriented Corporate Operations Coordinator to work closely with our CFO in Limassol, Cyprus. This is a varied administrative and corporate operations role for someone who enjoys bringing structure to complex processes and keeping things running smoothly across multiple jurisdictions.

What you will be doing:

• Act as the central point of coordination for corporate, administrative and operational matters across the Group's international entities.
• Liaise with external partners, including fiduciaries, accountants, lawyers, banks and other service providers.
• Manage corporate documentation, maintain corporate records and registers, coordinate board documentation and KYC requests.
• Support employee administration, including onboarding, work permits, visa processes and immigration documentation.
• Coordinate office administration, contracts, subscriptions and other operational matters across international locations.
• Assist with company incorporations, corporate projects and a variety of operational initiatives led by the CFO.
• Provide day-to-day administrative support to ensure the smooth running of corporate operations across the Group.

What drives success in this role:

• At least 3 years of experience in fiduciary, corporate administration or company secretarial services, office management, executive support, operations, legal or immigration administration, KYC, or a similar role.
• Exceptional organizational skills and a genuine enjoyment of creating structure and bringing order to complexity.
• Outstanding attention to detail and a commitment to accuracy.
• The ability to coordinate multiple projects and priorities simultaneously while meeting deadlines.
• Confidence in communicating and building relationships with external stakeholders across different countries and jurisdictions.
• A proactive, hands-on mindset with the ability to work independently, solve problems and take ownership.
• Excellent written and spoken English, with Russian being a strong advantage.
• Confidence using modern digital tools and AI to improve productivity and streamline administrative work.
• Experience in corporate services, fiduciary or company secretarial services, legal or immigration administration, KYC, or executive support within a professional services environment would be an advantage, but is not essential.
• A willingness to learn, adapt and take on a broad variety of responsibilities in a fast-paced international environment.

What we offer:

• A permanent role within a well-established and growing international shipping group.
• The opportunity to work directly with the CFO and gain exposure to international corporate operations across multiple jurisdictions.
• A varied role with broad responsibilities, where no two days are the same.
• An entrepreneurial, fast-paced environment with direct communication and minimal hierarchy.
• Competitive remuneration based on experience and performance.
• Excellent opportunities for professional growth and long-term career development.

How to Apply

To be considered for this role, please submit your application using the "Apply" button below. Applications submitted by any other means will not be considered.

Applications will be reviewed on a rolling basis. The position will be closed once a suitable candidate is found.

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ProCareer Ltd