Job Description

Responsibilities

• Serve as the first point of contact by handling incoming telephone calls and inquiries with professionalism and efficiency.
• Manage and maintain schedules, diaries, and appointments to ensure smooth daily operations.
• Prepare, type, and format documents, reports, and correspondence with accuracy and attention to detail.
• Organize and maintain filing systems—both electronic and physical—for efficient information retrieval.
• Plan, coordinate, and support meetings, including preparing agendas, taking accurate minutes, and following up on action items.
• Oversee and update databases, ensuring data integrity and confidentiality.
• Effectively prioritize and manage multiple tasks to meet tight deadlines.
• Support recruitment, training, and supervision of junior administrative staff.
• Handle incoming and outgoing correspondence in a timely and organized manner.
• Identify opportunities to improve administrative systems and implement new, more efficient procedures.

• Liaise and coordinate with internal departments and external organizations to facilitate seamless communication.

   

Key Requirements

• Ability to deal with people of different nationality in a professional and tactful manner.
• Good written and verbal communication in English language
• Abilities to multi-task and work independently
• Proactive, take initiative and well organized
• Computer literate

Qualification

• Relevant Training or previous working experience

   

Key Skills

• Ability to deal with people of different nationality in a professional and tactful manner
• Analytical
• Customer Oriented
• Ability to get along well with a variety of personalities and individuals
• Good attention to details

What we offer

• Competitive salary package
• 13th salary
• Private Health insurance
• Pension Fund
• Employee Benefit Card
• Complimentary Lunch
• A fast-growing and vibrant company
• Great opportunities for career progression

• Exciting company activities, including team-building outings, corporate gatherings, and events

   

Application Instructions:
To apply for this vacancy, please send your CV to careers@mano-security.com quoting “Office Administrator”.

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at careers@mano-security.com.

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About Company

M.S. Security Group

Founded in 1986, M.S. Security & Personnel has established itself as a trusted leader in the maritime and private security industry. With decades of operational experience, we are committed to delivering reliable, effective, and compliant security services across the globe.

Our operations adhere strictly to the latest industry standards, including the newly issued BMP – Maritime Security (BMP-MS) guidelines, ensuring our teams are fully aligned with current best practices in maritime threat mitigation and crew protection.

From high-risk transit areas to port security and onboard protection, M.S. Security & Personnel provides tailored security solutions backed by a legacy of professionalism, readiness, and integrity.