Job Description

CareerFinders, on behalf of our client, a boutique law firm offering clients a range of legal services including Corporate, Real Estate, Litigation, and Shipping law, we are seeking to recruit an Office Administrator to join their growing team based in Limassol. As an Office Administrator, you will play a key role in ensuring the smooth day-to-day running of the office, contributing to an organised and professional working environment. As part of your role, you will manage incoming and outgoing correspondence ensuring timely action as well as schedule and coordinate meetings and appointments, as instructed. An academic background related to Secretarial Studies, Office Administration, Business Administration, or similar will be considered a plus, and relevant working experience of at least 2+ years is essential. You will need to be fluent in both verbal and written Greek and English, and posses strong organisational, multitasking and time management skills. An excellent remuneration and benefits package is on offer, which includes a competitive base salary and 13th salary.

 

Key Duties/Responsibilities:

• Management of daily office administrative operations, including ordering of office supplies etc.
• Maintain organised and up-to-date physical and electronic filing system.
• Managing incoming and outgoing correspondence (post, courier, emails, and calls) and ensure timely action.
• Schedule and coordinate meetings and appointments, as instructed.
• Maintain of internal lists and registers (such as client lists, matter lists etc).
• Arrange execution of documents including coordination of signatures, certification, stamping, apostille and ensure completeness before submission.
• Liaise with and handle administrative filings with tax authorities, registries, land registry, and other authorities as necessary, for procedural and administration matters.
• Communicate with clients and third parties on administrative and procedural matters.
• Prepare invoices based on instructions and chase up unpaid invoices.
• Maintain accurate basic financial records of issued invoices, incoming payments, outstanding balances, bank balances.
• Record office expenses and client disbursements accurately.
• Maintain orderly and complete financial files and supporting documents for audit and accounting purposes.
• Monitor VAT, Tax and other authority payment deadlines, execute payments.
• Assistance with the bank account opening process for clients and the company.
• Conducting the on-boarding process of a client which includes the preparation of the engagement letter and the gathering of the KYC information.

 

Key Skills/Experience:

• University Degree or Diploma in Secretarial Studies, Office Administration, or related field.
• At least 2+ years of relevant working experience.
• Previous experience in administration or office support.
• Excellent command of both Greek and English languages, both verbal and written.
• Excellent command of Microsoft 365, with advanced Excel skills.
• Ability to work independently and collaboratively in a multicultural environment.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Motivated, eager to learn, and willing to grow professionally.
• Professional and customer-service oriented approach.
• Strong organisational, multitasking and time management skills.

 

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number ERG9047. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy. 

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at  jobs@careerfinders.com.cy.

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About Company

CareerFinders Recruitment Services Ltd

With offices in Nicosia and Limassol, CareerFinders was founded by two recruitment professionals with extensive industry experience both in Cyprus and Internationally. Our core business model is to provide superior recruitment services to both local and international clients and candidates, primarily throughout the Island of Cyprus. Built on foundations of quality, trust and experience our thorough, personal and tailored approach to recruitment assignments sets us above the competition and ensures that both employers and job seekers find that ideal match. The core industry sectors we service include, but are not limited to Accounting, Finance, Banking, Corporate Services, Engineering, Forex/Binary, Information Technology, Shipping, Legal and Oil & Gas.