Job Description

Private Executive Assistant

Limassol, Cyprus

The Company:

A family office in Limassol is looking for a Private Executive Assistant.

Role:

This role requires someone highly organised, proactive, and able to thrive in a fast-moving environment. You’ll be working closely with two individuals, ensuring both business and personal / family-related matters run smoothly. The ideal candidate will be flexible, organised, an excellent communicator, comfortable liaising with service providers (lawyers, accountants, builders) to ensure a results driven focus.

The role requires travel 2-3 times a month (each trip expected to last 1-4 days) across the UK / Spain / Greece / Cyprus.

Duties:

·        Diary & Schedule Management: Manage a complex and busy schedule.

·        Travel Arrangements: Organise domestic and international travel, including flights, hotels, visas, and itineraries.

·        Event & Hospitality Planning: Book restaurants, theatre shows, and social events as required.

·        General Administration: Handle household administration, including managing mail, email, bills, insurance renewals, and invoices.

·        Staff Communication: Maintain excellent communication with the housekeeper, chef and driver to ensure seamless daily operations.

·        Medical & Wellness Management: Book medical appointments and manage healthcare schedules.

·        Gift & Lifestyle Management: Source and purchase gifts for birthdays and special occasions.

·        Membership & Subscription Management: Maintain and manage personal and household memberships and subscriptions.

·        Household & Property Management: Work closely with the builders, rental agencies, furniture providers etc to optimise rental of investment properties and maintenance of personal properties.

·        Personal Shopping: Handle shopping needs for the individuals and household.

·        Financial Reconciliation: Checking flows / transactions on multitude of bank accounts / credit cards vs various bills & invoices.

·        Payments: Ensuring payments (across different properties & business vendors) occur on time and are recorded.

Key Requirements:

·        Proven experience in a similar Private PA/EA role supporting a busy family office.

·        A discreet, trustworthy, and professional individual who maintains confidentiality at all times.

·        Excellent organisational and multitasking skills with a keen eye for detail.

·        Highly proficient with modern technology with strong skills in Microsoft Office / Google Sheets & Docs and other essential administrative software.

·        Strong communication skills, both written and verbal.

·        Ability to work independently and anticipate needs without constant supervision.

·        High level of flexibility and adaptability.

·        A team player who can collaborate with household staff and external service providers.

·        Adaptable and quick-thinking, capable of handling last-minute changes.

·        Always responsive and available to handle urgent requests.

·        Right to travel in the EU region (specifically Spain / Greece / Cyprus) and valid passport. Travel is expected 2-3 times a month, with each trip expected to last 1-4 days.

·        Up to date Criminal Record.

·        Knowledge of top restaurants, venues, and international travel requirements is a plus.

·        Confident drivers are a plus.

Working Hours:

Monday - Friday from 8.30am - 5.30pm with flexibility.

Remuneration & Benefits

·        Monthly salary depending on qualifications and/or experience.

·        13th Salary

Interested candidates can send their CVs to vassilis@cpcap.com.cy.

Absolute confidentiality and secrecy will be maintained throughout the process.

Only successful candidates will be contacted.

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at vassilis@cpcap.com.cy.

Soft Skills

Technical Skills

Job Categories

About Company

CP Capital Recruitment Ltd