Job Description

Company Description

Pixel Property Management (PPM) Ltd is a trusted property management company based in Limassol,

Cyprus. We provide tailored solutions designed around the individual needs of each property owner,

supporting clients in protecting, maintaining and optimising the value of their assets.

Our approach is built on reliability, transparency and attention to detail. From day-to-day property

administration and maintenance coordination to resident support and owner communication, we aim

to give our clients confidence that their properties are being cared for professionally and responsibly.

As Pixel Property Management continues to grow, we are looking for an organised, reliable and

proactive Property Administrator to join our team.

This is a full-time role suited to someone who enjoys keeping information, people and tasks organised,

follows through consistently, and is comfortable working across both office administration and practical

property-related coordination. The role is based from our office in Germasogeia and will also involve

occasional visits to properties across Limassol.

We are looking for someone who is trustworthy, self-driven and service-oriented, with strong attention

to detail and the ability to manage multiple priorities effectively. You will work closely with the

Operations Manager and wider team, helping ensure that property records, maintenance requests,

financial information, owner requirements and day-to-day operational tasks are handled accurately and

followed through to completion.

Job Summary

The Property Administrator is responsible for supporting the smooth administration and coordination

of our long and short-term property portfolio.

The role includes maintaining accurate property and financial records, coordinating maintenance and

supplier appointments, tracking outstanding tasks, organising property documentation, supporting

resident and owner communication, and ensuring that important information is recorded and kept up

to date within internal systems.

Working closely with the Operations Manager, the successful candidate will help coordinate day-to-day

property requirements and act as an important link between the office, property owners, residents,

contractors, suppliers and internal team members.

This position is ideal for someone who is highly organised, proactive and dependable, with a strong

ability to follow up, communicate clearly and ensure that nothing falls through the cracks. Accuracy,

initiative and good judgement will be essential to success in the role.

Key Responsibilities

• Maintain accurate and up-to-date property, owner, tenant, supplier and financial records, including agreements, inventories, invoices, expenses, utility information and other relevant documentation
• Maintain internal ledgers, organise property-related expenses and supplier invoices, assist with rent tracking, and support the preparation of owner statements and reports
• Coordinate maintenance requests, contractors and supplier appointments, arrange property access, and follow up on outstanding works, quotations and invoices through to completion
• Communicate professionally with property owners, residents, contractors and other external parties regarding routine updates, documentation, maintenance matters and property requirements
• Support the day-to-day administration of the property portfolio, tracking outstanding tasks, important deadlines, renewals and required follow-up actions
• Assist with property turnovers and operational requirements, including coordinating cleaning, maintenance, inventory checks and property readiness for incoming occupants
• Conduct or assist with property visits and routine inspections when required, documenting property condition, identifying required actions and ensuring appropriate follow-up
• Work closely with the Operations Manager and wider team to coordinate portfolio requirements, identify inefficiencies and help improve internal systems and processes

Skills & Qualifications

• Excellent organisational and time-management skills, with the ability to manage multiple priorities and follow tasks through to completion
• Strong attention to detail and a high level of accuracy, particularly when handling property, financial and administrative records
• Excellent written and verbal communication skills, with confidence communicating professionally with owners, residents, contractors and suppliers
• Proactive, dependable and solution-oriented, with the initiative to identify issues and take appropriate action before escalation
• Strong numerical skills and basic bookkeeping knowledge, including maintaining ledgers, tracking expenses and identifying discrepancies
• Confident using spreadsheets, digital systems and online platforms, with the ability to learn new software quickly
• Previous experience in administration, property management, real estate, hospitality or a related service-based environment is preferred
• Familiarity with property management systems, booking platforms or CRM software is an advantage

Minimum Requirements

• Permission to work in Cyprus
• Own car and valid driver’s licence — essential for travelling between properties when required
• Fluent in English and Greek — additional languages are an advantage
• Ability to work full-time from our office in Germasogeia
• Reasonable flexibility to assist with occasional urgent property or resident matters outside typical working hours, including some evenings, weekends or public holidays when necessary

How to Apply

Join Our Team

This is an opportunity to join a growing property company and take on a varied role with real

responsibility and room to develop as the portfolio expands.

We are looking for someone who takes pride in being organised, dependable and thorough; someone

who communicates well, follows through on commitments and genuinely enjoys helping keep people,

information and operations running smoothly.

To apply, please send your CV and Cover Letter to info@ppmcy.com.

Soft Skills

Technical Skills

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