Job Description

Job Description

Amalthia Trading (Limassol) Ltd are looking for an organized and reliable Administrative Assistant to support the daily operations of our office and provide administrative support across different departments.

The ideal candidate will assist with document management, contracts, employee-related documentation, filing, coordination, and general office administration. The role also includes support with foreign employee documentation and immigration-related processes. This position requires a detail-oriented person who can handle confidential information professionally and work efficiently in a structured environment.

Main Responsibilities

• Organize and maintain employee files and company records
• Scan, upload, and archive documents electronically
• Prepare, organize, and maintain contracts and documentation for foreign employees
• Assist with immigration-related documentation, approvals, and permit tracking
• Coordinate and follow up with agencies, employees, and relevant authorities regarding required documents
• Maintain HR trackers, reports, and internal records
• Support onboarding documentation and employee paperwork
• Follow up on contracts, renewals, approvals, and missing documentation
• Support general HR administrative operations
• Assist different departments with administrative support when required
• Ensure proper filing, organization, and confidentiality of employee records

Requirements & Qualifications

• Previous experience in administration, HR support, office support, or similar role will be considered an advantage
• Good organizational and time management skills
• Attention to detail and accuracy
• Ability to handle confidential information professionally
• Good knowledge of Microsoft Office (especially Excel, Word, Outlook)
• Good communication skills in Greek and English
• Ability to manage multiple tasks and priorities
• Positive attitude and willingness to learn

Additional Advantages

The following will be considered an advantage:

• Experience with HR administration
• Experience handling contracts or employee documentation
• Experience with foreign employee documentation and immigration-related procedures
• Experience with electronic filing and document organization

Personal Characteristics

• Responsible and reliable
• Organized and methodical
• Professional communication skills
• Team player
• Able to work independently when needed
• Detail-oriented and proactive

Employment Type

Full-time position

What We Offer

• Competitive salary package based on qualifications and experience.
• 21 days annual leave.
• 13th salary.
• Medical healthcare coverage.
• Provident Fund.
• Friendly and pleasant working environment.
• Working hours: Monday to Friday, 08:00 – 16:00.

Applications

• CVs can be sent by email to nicole@amalthialimassol.com, stating the position of interest. The subject line should include the title “Administrative Assistant”.

For any questions, you may contact the Human Resources Department at 25-876263.

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at nicole@amalthialimassol.com.

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About Company

Amalthia Trading (Limassol) Ltd