Job Description

Key Responsibilities 

Operations Administration 

• Draft, update and maintain company policies, procedures, templates and standard documents, keeping them consistent, well formatted and accessible 
• Manage company databases and records (employee, client, financial and legal), ensuring they are accurate and well organised 
• Inform employees about policies and procedures and ensure adherence to them.  
• Support employee onboarding/offboarding.   
• Help organise company events and client or partner activities 

Finance Administration 

• Prepare and issue client invoices and follow up on outstanding payments 
• Register supplier invoices and prepare supplier payments for approval 
• Keep records up to date for the external accountant 
• Manage petty cash, including quarterly reconciliation.  
• Handle administration with government departments e.g. for Double Taxation or with the Human Resource Development Authority (HRDA/AnAD). 

Office & Communication 

• Act as a point of contact for clients, partners and visitors: answering calls, handling inquiries and welcoming guests 
• Keep office and kitchen supplies stocked 

What We’re Looking For 

• Previous experience in business administration, operations, or a similar all-round role 
• Advanced Microsoft Office skills 
• Some hands-on experience with invoicing and payments 
• Excellent written and spoken English and Greek 
• Strong attention to detail, organisation and critical thinking, with the ability to manage several priorities at once 
• A proactive self-starter who takes ownership and follows through 
• Highly discreet and trustworthy with confidential information 
• Warm, professional communication style and a good team player 

 Please send your CV to: sophia@smo.careers and visit our website at https://smo.careers/

How to Apply

 Please send your CV to: sophia@smo.careers and visit our website at https://smo.careers/

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