Job Description

We are looking to hire:

Position: Documentation Administration Officer

 

Job specification

Qualifications

• Degree in Human Resources, Management and/or Business Administration
• Excellent Computer Skills (Windows environment, Microsoft Word, Excel, Internet)
• Excellent command of the English language (both written and oral)
• Knowledge of MLC 2006, STCW, Flag State Requirements, Rules & Regulations
• Knowledge of Vessel Management & Maritime Business
• Knowledge of required seafarers’ documentation

 

Competencies

• Good organizational and time management skills
• Be systematic and consistent
• Be professional and career orientated
• Be self-motivated, enthusiastic, energetic
• Able to work independently and as part of a team within specific time constraints
• Able to communicate with colleagues at all levels, in a professional manner
• Tenacity, efficiency, team working ability, commitment
• Willingness to work in a demanding, dynamic environment
• Good team worker

 

Responsibilities

• Oversees the smooth operation of the function
• Liaises with the Operations Manager to obtain the necessary documentation upon the assignment of a new vessel
• Prepares all necessary crew employment documentation and monitors their completion
• Ensures Employment Confirmation Letters are issued for crew
• Ensures that all required documentation (for recruitment, hiring, appraisals and any updates or renewals) is collected, checked, verified, duly signed and uploaded in HR System
• Ensures Crew Contracts are duly signed by the HR Crewing Client Managers and follows up on the issue of corresponding Addendums to Contracts, as necessary
• Ensures that all crew Certificates are obtained before crew join their vessels and that they comply with the STCW, MLC2006, Flag State Requirements and ISM regulations
• Undertakes the renewal of crew Certificates as required by corresponding regulations
• Prepares Contracts for non-EU crew for visa purposes
• Issues Health Insurance Confirmation Letters, upon crew request
• Preparation of the U1 form (proof of the payment of social security contributions) for French crew
• Ensures all crews profiles in the HR system are updated at all times including wages, sick leaves etc
• Monitors the expiration of documents and ensures that renewed versions are maintained
• Communicates and works together with Manning Agents, Port Agents, Medical Practitioners as required
• Is aware, implements and complies to Company’s Integrated Management System (IMS)

 

Closing date

This recruitment invitation ends at the 4th June 2026 at 13:00.

Only Candidates who meet the specified requirements outlined above should apply.

Please forward your CV, in English, to the following email OfficeVacancies.CY@seachefs.com

 

The shortlisted candidates will be contacted to arrange for interviews during which they will be asked to review and sign the Privacy Notice for Shoreside Candidates.

 

If you do not receive any communication regarding the position within 15 to 20 working days after the closing date, you may assume that you haven’t been shortlisted. Due to the high volume of applications we receive, only shortlisted candidates will be contacted.

Please be advised that for personal data purposes we will delete all CVs of the candidates who will not be shortlisted.

All applications will be treated in the strictest confidence.

Thank you,

HR Management

sea chefs

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at OfficeVacancies.CY@seachefs.com.

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About Company

Sea Chefs Cruises Ltd

sea chefs is a global company working for high class international cruise and river shipping clients. We provide a wide range of services to these clients: from the positioning of a ship and its differentiation and profiling on the market via on-going budget monitoring through to the planning and execution of day-to-day hotel operations on board – we chart a course for success.