Job Description

Position Title : Human Resource Assistant 

 Duty Station : Nicosia, Cyprus  

 Classification : Grade G4 

 Type of Appointment :One Year Fixed-Term, with  possibility of extension 

Estimated Start Date : As soon as possible 

Closing Date : 01 June 2026 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in  the field of migration, works closely with governmental, intergovernmental and non-governmental partners.  IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing  services and advice to governments and migrants. 

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working  towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM  workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal  candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded  contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN  Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on  secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members  holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to  an ungraded position. 

Context:  

Under the overall supervision of the Chief of Mission (CoM) in IOM Nicosia, Cyprus and direct supervision  of the Human Resources Associate and in collaboration with relevant units at Headquarters and the  Administrative Centers, the Human Resources Assistant will have the following duties and responsibilities: 

Core Functions / Responsibilities:  

1. Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special  Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the  required documentation and materials, sending communications to candidates, contacting previous  employers for reference checks and any other related activity as assigned.  

2. Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and  collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical  Services on medical clearances, coordination of orientation sessions, arrangement for security  briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal  file, etc.  

3. Perform assigned role(s) in the organizational HR system, paying special attention to data  consistency and accuracy; input and maintain data based on approvals and supporting  documentation; monitor and follow up on contractual situation and entitlements and generate reports  and other HR-related documentation. 

4. Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting  documentation; generate and edit leave-related reports; respond to general questions concerning  leave administration; guide staff on request and approval procedure in the system. 

5. Support separation, classification, reclassification and promotion processes by collecting necessary  documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with  relevant units in the Regional Office and Administrative Centers.  

6. Update and maintain electronic and physical archiving systems in the unit including personnel files  with all supporting documentation, recruitment files, Human Resources policies, regulations,  guidelines and manuals, internal controls, etc.  

7. Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update the  organizational chart and support timely submission of documents. 

8. Support the organization of meetings, training activities and other Human Resources events by  carrying out logistical activities such as arranging meeting facilities, equipment, materials, preparation  of correspondence and drafting and assembling of documents.  

9. Respond to general inquiries regarding Human Resources policies, instructions and procedures. 10. Perform other related duties as assigned. 

Required Qualifications and Experience 

Education 

• High School diploma with four years of relevant experience; or, 

• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field  with two years of relevant professional experience. 

Experience and Skills 

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous  experience in SAP is a distinct advantage; 

• Attention to detail, ability to organize paperwork in a methodical way;  

• Discreet, details and clients-oriented, patient and willingness to learn new things; and,  • Prior work experience with international humanitarian organizations, non-government or government  institutions/organization in a multi-cultural setting is an advantage. 

Languages 

Fluency in English and Greek (written and oral) is required.  

Any other IOM Official language is an advantage. 

Required Competencies 

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection  process. 

Values - all IOM staff members must abide by and demonstrate these five values: 

▪ Inclusion and respect for diversity: Respects and promotes individual and cultural differences.  Encourages diversity and inclusion. 

▪ Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with  organizational principles/rules and standards of conduct. 

▪ Professionalism: Demonstrates ability to work in a composed, competent and committed manner  and exercises careful judgment in meeting day-to-day challenges. 

▪ Courage: Demonstrates willingness to take a stand on issues of importance. 

▪ Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

Core Competencies – behavioural indicators Level 1 

▪ Teamwork: Develops and promotes effective collaboration within and across units to achieve shared  goals and optimize results. 

▪ Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is  action oriented and committed to achieving agreed outcomes. 

▪ Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 

▪ Accountability: Takes ownership for achieving the Organization’s priorities and assumes  responsibility for own actions and delegated work. 

▪ Communication: Encourages and contributes to clear and open communication. Explains complex  matters in an informative, inspiring and motivational way. 

Notes 

Please refer to this link for guidance on IOM Job Category. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended  candidates will remain eligible to be appointed in a similar position for a period of 24 months. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation,  any residency or visa requirements, security clearances. 

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United  Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or  disabilities. 

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training  or other fee). IOM does not request any information related to bank accounts. 

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal  candidates link here). The online tool also allows candidates to track the status of their application. No late applications will be accepted. Only shortlisted candidates will be contacted. 

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job  Vacancies

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at sliveras@iom.int.

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