Job Description

The Personal Assistant to the Deputy CEO and CFO provides comprehensive executive, administrative, and organizational support to the Deputy CEO and CFO. This role is vital in ensuring the Deputy CEO’s and CFO's time is efficiently managed, meetings and commitments are well prepared, and internal/external communication flows seamlessly. The ideal candidate will be professional, discreet, highly organized, and able to handle multiple priorities in a fast-paced environment.

 

Offices:

The company’s main offices are based in Ayia Napa.

 

Role and Responsibilities:

• Provide high level administrative and secretarial support to the Deputy CEO and CFO.
• Manage and maintain the Deputy CEO’s and CFO's calendar, schedule, and confirm appointments and meetings.
• Coordinate and organize meetings, prepare agendas and take accurate meeting minutes.
• Communicate professionally via phone, email, or fax with clients, vendors, colleagues, and senior management.
• Greet visitors and callers, handle inquiries, and direct them to the appropriate person.
• Coordinate communication with the company’s legal advisors and the Secretary of the Board.
• Assist in preparing, reviewing, and distributing internal and external correspondence and documentation.
• Maintain a structured electronic and physical filing system.
• Implement and maintain the company’s document management procedures and keep all libraries up to date.
• Archive files and correspondence as per company protocols.
• Complete and process company forms and administrative paperwork according to procedures.
• Operate office equipment such as photocopiers, telephones, and scanners.
• Photocopy and print various documents, including materials on behalf of other departments.
• Manage stationery supplies for each department and handle procurement when necessary.
• Learn and operate new office systems and technologies as they are implemented.
• Use various software packages (Microsoft Word, Outlook, PowerPoint, Excel, Access) to create documents, spreadsheets, presentations, and databases.
• Conduct research as needed using internal systems, the internet, and official sources (e.g., government websites).

Qualifications and Education Requirements :

Qualifications & Education

• Diploma in Office Administration or Secretarial Studies. A university degree is considered an asset.

• Minimum of 2 years’ experience in a similar role, preferably supporting senior leadership.

• Strong organizational and time management skills with the ability to prioritize tasks.

• High level of professionalism, confidentiality, and attention to detail.

• Proficiency in Microsoft Office Suite and general office equipment.

Skills & Competencies

• Fluent in English and Greek (written and spoken). Russian language skills will be considered an advantage.
• Excellent written and verbal communication skills.

Reporting: 

Reporting to the Deputy CEO and CFO

 

Benefits:
Join Ayia Napa Marina and grow your career in a prestigious, dynamic environment. Enjoy a competitive salary, Medical Insurance , 21 days annual leave, wellbeing days, and paid training plus excellent opportunities for development and advancement.

 

If you meet the qualifications and are excited by this opportunity, please send your CV to: careers@marinaayianapa.com with the subject line EPA2026.

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at careers@marinaayianapa.com.

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About Company

M.M. Makronisos Marina Limited

M.M. Makronisos Marina Limited, has signed a concession agreement with the Republic of Cyprus and in particular with the Ministry of Energy, Commerce, Industry and Tourist for the design, built, finance, operation and transfer of the Ayia Napa Marina The Ayia Napa Marina will be comprising of residences together with a full service marina consisting of restaurants, retail shops, conference center, cafeterias, sports facilities, yacht club, dry dockage area and many more.