About the company:
PMG Energies is a group of companies headquartered in Switzerland and operating across several offices globally. The group has been operating for over 20 years in the shipping/maritime sector with main focus on supply of marine fuels to customers from around the world.
Role description: Corporate Coordinator (CC)
The role involves working closely with the CFO. On daily basis you will assist in administration of the entire group corporate structure and have visibility on operations across all group offices. This role is instrumental in administrative support of the group structure as it evolves in order to support growing business
You will have at least 3 years experience in administration, fiduciary, corporate, immigration, legal, kyc/compliance role.
Strong organisational and negotiation skills, as well as attention to detail
You will enjoy communication with various internal and external parties on daily basis
SCOPE OF RESPONSIBILITIES
Fiduciary/Corporate administration:
· The group operates a number of entities within its corporate structure.
· CO will liaise with agents in all jurisdictions to ensure that all corporate submissions, regular filing, local audits, and any other local corporate requirements are done in a timely manner. Keep corporate registers, prepare regular AGMs and EGMs, board minutes.
· Responsible for arranging all corporate documents and certificates as may be required (notarisations across all group jurisdictions, updated certificates, etc)
KYC
· Conduct KYC with group non-client counterparties such as: legal advisers, corporate advisers, insurance providers
· Arrange and prepare documentation for opening new bank accounts, brokerage accounts
Business development
· Assist with evaluating new regions by sending quotations to new fiduciary providers, collecting information about administrative matters in new jurisdictions.
· Assist with collecting quotations and KYC process for various other providers such as insurance, lawyers, brokers and others.
· Organise and coordinate setup of new offices including choosing a local fiduciary provider, registering local entity, prepare documentation for local bank account opening, deal with local rental contracts and utilities.
· Liaise with immigration lawyer in order to arrange company license in order to employ foreign nationals, arrange employee work visa or travel visa
· Other business development projects as may be required
Dealing with corporate documentation and administration
· Maintain templates of various regular documentation and prepare those upon request (eg board resolutions, agency agreements, employee visa invitations, POAs, authorisation letters, etc)
· Arrange and file stamps, letter heads
· Deal with admin matters for local offices (currently 5) such as local rental contracts, select/manage list of local providers for utilities, internet, mobile, etc
Interested candidates are kindly requested to send their CV to the HR Manager at finance@pmgenergies.com.
